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NEW ORDER |
The screen has a defined tabbing sequence for quick data entry of multiple orders. Tabbing forward will progress down through the
header fields and detail lines; tabbing will stop when there are no more lines to enter on the current screen.
Back tabbing is unpredictable, so to go back to a field you have tabbed past, use the
mouse to position the cursor on that missed field.
The default action for this screen is the Commit Stock option, so pressing "Enter" at anytime will be the same as
clicking the "Commit Stock" button.
To start a new Order:
- For Bill-To users, select a Ship-To from the
Ship-To drop list (if not already selected).
- Enter a purchase order number in the Purchase Order
# field as needed.
- NOTE: A PO number may be required based on customer settings.
If PO number is NOT required and NOT entered on the order, the system will generate
a PO number when the order is processed. This number is in the format "BIBNET#xxxxxx"
where xxxxxx is a system generated number. The system will validate any entered
PO numbers match special format required by Ship-To/Bill-To (if applicable).
- Choose the method of Transport for the order. When the
order is processed, the method of transport may be automatically changed to Small Package Ground
if the order is detected as being an ultraship or Consumer First order.
- NOTE: Default method of transport is Normal Carrier.
To add items to an order:
- Enter the stock number of the first item in the first Stock
# field.
- Enter the quantity of the first item in
the first QTY field.
- Continue to enter stock numbers and quantities in
the remaining pairs of Stock # and QTY fields.
- NOTE: If the order contains more than 30 line items, click
Commit Stock or press Enter for the 30 lines entered, then click Next to go to the next page of
the order. The maximum number of lines for any order using this screen is
120. For orders over 120 lines, the import order function
is available.
To find a stock number to add to the order:
- Click the Product Search option.
- RESULT: The Product Look Up window is displayed. This
window allows a product search by size to identify the stock number. Once
located, click the item and then click Select. BIB
NET will populate the stock number on the Order Detail screen. The stock
number will be placed in the first empty stock # field on the Detail screen.
To delete items from an order:
- Space out the stock number for the item (or items) to be
deleted.
- Enter zero for the quantity.
- NOTE: Line(s) with no stock number or quantity are not processed.
To save and commit the order:
- At the top of the screen, click the Commit Stock option
or Press Enter to save and commit stock to the order.
- If there are errors following the Commit attempt, these must be corrected. To easily find the error,
the cursor will be positioned on the
first error that needs attention. Tab forward to move to the next error and correct until all errors corrected, then retry the commit
option.
- Once the order has been committed without errors, click Send to DC or
Send to CSR to complete the order. If no action is taken to schedule the order,
the inventory will be uncommitted automatically
by the system.
- NOTE: If the order is NOT scheduled or cannot be successfully sent to CSR, it
will not be visible to Michelin Customer Service; however, the order will remain in open status in BIB NET.
To check for substitutes on unavailable items:
- To see potential substitutes for ALL unavailable items on the order, click the box
to Select All Backordered Lines. Then click Substitute MSPNs.
- To see potential substitutes for select items, click the Sel box for
each item and then click Substitute MSPNs.
- NOTE: If individually selecting items to view substitutes, this would require a
search at each page level (if order includes multiple pages).
- The Alternative MSPNs screen will display (as a scrollable page) to show the originally ordered stock # along with any possible substitutes
with available inventory. Options from here are to retain original Stock # on backorder; replace original Stock # with an offered
substitute; or replace original Stock # with an offered substitute as well as keep the original Stock # on backorder.
- NOTE: If a line item is partially committed, options are to retain original Stock # on backorder OR replace original
Stock # with an offered substitute.
- If NO changes are made on the Alertnative MSPNs page, click Cancel to return to order details. If changes are made on
Alternative MSPNs page, click Commit Stock to update changes and return to order details.
To check for product features, advantages and benefits (FAB):
- Click the link in the FAB column for a given item to view a tire image
along with features, advantages and benefits of the product.
- If no link is displayed in the FAB column, online tire data is not presently available.
To schedule order:
- Once the order has been committed and any additional edits have been made, click Send to DC
or Send to CSR to complete the order. If no action is taken to schedule the order, the inventory will be
uncommitted automatically by the system.
To go to the Orders In Process screen, click the
View Orders In Process left menu option.
To go to the Order Status search screen, click the
Check Order Status left menu option.