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BIB EXPRESS NEW ORDER |
The screen has a defined tabbing sequence for quick data entry of multiple orders. Tabbing forward will progress down through the
required header fields and detail lines; tabbing will stop when there are no more lines to enter on the current screen.
Back tabbing is unpredictable, so to go back to a field you have tabbed past, use the
mouse to position the cursor on that missed field.
The default action for this screen is the Save option, so pressing "Enter" at anytime will be the same as
clicking the "Save" button.
To start a new Order:
- For Bill-To users, select a Ship-To from the
Ship-To drop list (if not already selected).
- NOTE: When a different Ship-To is selected, the screen will automatically
refresh. Part numbers may then be entered.
- If the Distributor choice is a drop-down, select the distributor.
The distributors in this list are those that are Bib Express participants and have been
assigned to the dealer by Michelin Customer Service. The order will be placed with the
designated distributor.
- Enter a purchase order number in the Purchase Order
# field as needed.
- NOTE: A PO number may be required based on customer settings.
The system will validate PO number entered matches any special format required by Ship-To/Bill-To
(if applicable). If PO is NOT required, it may be left blank for the order.
- The Customer Pick Up checkbox will be unchecked as the system default,
which indicates the tires are to be delivered to the ordering location.
If this box is checked, the ordering location is indicating that tires will be picked up from
distributor.
- The Ship Via Text is an optional field to enter any delivery
instructions. These instructions are passed on to the distributor on the order.
To add items to an order:
- Enter the stock number of the first item in the first Stock
# field. Customer Part Numbers (CPNs) not allowed.
- Enter the quantity of the first item in
the first QTY field.
- Continue to enter stock numbers and quantities in
the remaining pairs of Stock # and QTY fields.
To find a stock number to add to the order:
- Click the Product Search button.
- RESULT: The Product Look Up window is displayed. This
window allows a search by size to identify the stock number. Once located, click
the item and then click Select. System will populate the stock number on the
Order Detail screen. The stock number will be placed in the first empty stock # field on the screen.
To delete items from an order:
- Space out the stock number for the item (or items) to be deleted.
- Enter zero for the quantity.
- NOTE: Line(s) with no stock number or quantity are not processed.
To save the order:
- At the top of the screen, click the Save option or press Enter when all items have
been added. The system will then validate the data entered, save the order,
and display available inventory from the local distributor's system.
- If there are errors following the Save attempt, these must be corrected. To easily find the error,
the cursor will be positioned on the
first error that needs attention. Tab forward to move to the next error and correct until all errors corrected, then retry the Save
option.
- NOTE: All detail lines must be error-free before the Save action will complete successfully.
The order also must fall within the order quantity limits set by Michelin Customer Service.
- NOTE: If the order cannot be processed by the distributor for any reason, it
is saved in BIB NET to allow User to try the Save action again later. The order can be
accessed via the Orders In Process screen.
Once order has been Saved:
- Click the link in the FAB column (if available) for a given item to view a tire
image along with features, advantages, and benefits of the product.
- Click the Submit option to submit the order to local distributor.